COE Eligibility Guidelines

What are the COE Eligibility Guidelines?
Applicants must demonstrate they have a minimum of two years of health care administration experience plus one or more years of ophthalmic practice management experience. Applicants must have demonstrated experience in each of the six exam domains general ophthalmic knowledge, financial management, operations, information technology management, human resources, and risk management & regulatory compliance. The experience does not need to be completed in three consecutive years; however, the cumulative total of three years must have occurred within the preceding five calendar years. Eligibility is not limited to ASOA members; however, ASOA members receive discounted fees.

There are two application categories.

1.      COE Administrator – An individual who spends at least 80% of the scope of his/her work in a practice management/administrator capacity within an ophthalmic setting that provides patient care. Individual must have demonstrated experience in each of the six exam domains referenced above.  Applicant must submit the COE application and a current job description.

2.      COE Non-Administrator – Individual in an ophthalmic practice management setting who does not meet the definition of “administrator” above but who has demonstrated experience in each of the six exam domains referenced above. Applicant must submit the COE application, a current job description, and a letter of recommendation from the practice administrator or physician stating why the applicant qualifies to sit for the COE exam.

All COE applications will be reviewed by the members of the National Board for the Certification of Ophthalmic Executives (NBCOE), the board overseeing the COE certification.
 

Special Consideration for Eligibility
The special consideration process is designed for those applicants whose employment experience does not meet the established eligibility criteria – i.e., within the preceding five calendar years, a minimum of two years of health care administration experience and one year in ophthalmic practice management. People with healthcare administration experience outside the United States may be among those qualifying for special consideration. Special consideration is not offered to applicants who have the opportunity to qualify under established criteria but have chosen not to do so. If you do not meet the eligibility criteria for certification established by the National Board for the Certification of Ophthalmic Executives (NBCOE), but you believe that your education, training and/or experience are equivalent, you may request a special consideration application. Special consideration applications must include the applicant’s resume and/or CV, as well as a statement of why the applicant should be granted special consideration including any available and verifiable professional references. Requests are considered by the NBCOE on a case-by-case basis. Please contact ASOA headquarters for additional information.